The Blog Council recently published a draft series of checklists called the Disclosure Best Practices Toolkit (see http://blogcouncil.org/disclosure). Join Blog Council CEO Andy Sernovitz, Kevin O’Keefe, President of LexBlog, Inc., John Pope, Digital Media Senior Manager at Dell Inc., and Laurie Steuri, Associate Director of External Relations at Procter & Gamble Co. as they discuss the Toolkit and share the best practices for interacting with blogs, bloggers, and the people who interact with them.

This One-Hour Briefing is essential for internal counsel and other legal advisors who are drafting new employee policy, amending existing rules, or simply want a better understanding of the liabilities and opportunities inherent in these new communications tools. Legal consul can earn CLE credit for partcipating in this webcast.

Date: September 18th, 2008
Time: 1:00 pm - 2:00 pm EDT

For more information, please see the PLI website.

Anyone interested in blogger relations should read the rest at Diva Marketing Blog.

We recommend reading the Blog Council’s Disclosure Best Practices Checklist 5: Agency and Contractor Disclosure before using an agency to conduct your blogger relations.

“Regardless of the social channel, when a company or business does not speak for itself, it creates an opportunity for someone else to use their voice. Call it image or reputation, a brand is an asset, it matters to your bottom line. The digital space is still very much like the wild, wild, west - a lot of unclaimed territory exists.”

“Look at it as an opportunity to invest in re-energizing your brand through customer conversations. Worry less about selling, start telling, sharing, being present - step forward and own your brand, or someone else may take it for a spin.”

Starbucks also recently announced the new Ideas in Action blog. The blog is a continuation of the salesforce.com powered My Starbucks Idea.

The addition of Twitter and the new blog to Starbuck’s social media efforts comes on top of the lesser known Starbucks V2V social network. For good coverage of Starbucks V2V social network see John Moore’s post on Brand Autopsy.

Some of the key numbers in the McKinsey report:

• 34% report using blogs, compared to 21% in 2007
• 94% report using Web 2.0 internally
• 87% report using Web 2.0 to interface with customers

Read more at the Diva Marketing Blog.

Before reaching out to bloggers, don’t forget to read the Blog Council’s Disclosure Best Practices Checklist 3: Blogger Relations.

• John Jantsch, Duct Tape Marketing Blog, releases a “Beginner’s Guide to Using Twitter for Business“
• Michael Brito, Intel, makes the business case for Twitter on ConversationsMatter
• Jermiah Owyang talks about brands entering twitter on the Blog Council Blog
• Andy Beal has 5 Twitter Tactics for Building a Stellar Brand on Mashable

If you have more good articles on corporate Twitter use, please leave them in the comment section and we’ll update the post.

Jeremiah’s first post was written while “Janet” was still believed to be a real employee of ExxonMobil and Twittering.  His second post was written after it was discovered that her identity was fake.  We’re presenting both, since they offer good advice and counsel.  The first offers sound advice for companies entering the social media space, while the second offers key lessons learned.

These posts are the guest author’s personal opinion.)

Brands joining twitter

It’s no coincidence that brands that are under public scrutiny from customers, competitors, and other social groups start to turn to the most vocal of all –right in the epicenter of dialog.

Twitter is, for better or worse, a global chat room where honest, often vitriolic opinions are shared. With the recent public anointing of online support effort, Comcast Cares in New York Times “Griping Online? Comcast Hears and Talks Back” – it’s easy to see why corporation communications, and PR professionals are ready to embrace the dialog.

Exxon joins the dialog, steps right into heat

Next to join the fray is ExxonMobil, announced in their first weet as: “Janet, one of a few Community Evengilist at ExxonMobil Corp”. The responses are mixed, but some asking the tough questions as they react, test, and push Exxon to see how they’ll respond.

Immediately, Janet walks into a firestorm, publishing this rebuttal tweet over the Valdez spill: “@1WineDude, did you know that the Valdez spill wasn’t even one of the top 10 worst spills in history? Like the Nowruz Oil Field spill in ‘80“, a few in the community responded with bitterness, read the search results.

You’ll also notice when you visit the Exxon Twitter account that Janet is directly and actively engaging with others, she @replies back at folks, responding to their queries, all a good practice.

Internal revolutions

Speaking with Josh Bernoff, or former colleagues Charlene Li and Peter Kim, we often hear about a group of employees that push the ‘corporate membrane’ sometimes without official sanctions, these folks tend to be customer-centric, and are willing to risk apologizing rather than asking for permission –an internal Groundswell.

While I don’t know which group is responsible for this effort at Exxon, (likely Corp Comm, backed by PR firm) it’ll be interesting to see how they handle the many criticisms in their industry. As soon as Janet releases her full name, I’ll be sure to add her to the growing list of Community Managers at enterprise corporations.

Twitter community should let Exxon get sea legs first

When Dell launched their blogging programs a few years ago, I proposed a moratorium of a few days to let them get up to speed before bashing them into the ground. Why? I was sympathetic after having launched our blogging program at Hitachi, most critics aren’t aware of the internal struggles that happen for months or years from customer-centric revolutionaries.

So, I encourage the community to let them get their operational feet grounded, and then prepare for the open dialog. By doing this, you’ll let them get running (internally and externally) then they are better prepared to handle questions, criticisms, and hopefully, eventually solve important issues. A good rule of thumb is to follow the Company-Customer-Pact which is printed out on my desk, which suggests rules of engagement for both parties.

The game is up, “Janet” is not an official Exxon representative

A few days ago, the Twittersphere was curious, interested, and excited to see a member of Exxon Mobil’s employee ranks to join the twitter conversation and engage in conversation…sadly, she’s not a real employee. You can see the fake Twitter account called ExxonMobilCorp

The mystery unraveled –in 3 days

Shel Holtz was one of the first to discover this (update: he’s posted this thoughts), as he commended Exxon for their efforts, their response was “It’s not us”. The mystery continued to unravel as I received an email from the Houston Chronicle Press wanting to talk to me about what I knew (Update: The Chronicle’s story is now live) –the word hit mainstream analysts and press in three days, secrets don’t remain secrets for long in internet speed.

“Janet” has been posing as an Exxon employee, answering questions about the direction of the company, where philanthropy resources are being spent, and even responding (a few, which were very off-tone) about the Exxon Valdez.

A real conversation with Exxon

I spoke to Alan Jeffers, Spokesperson of Exxon Mobil a few minutes ago to get his side of the story, and to offer some words of wisdom, which I’ll share below. First of all, Exxon has been “brand jacked”, (and will now make the official punk’d list), they were caught off guard because they were not monitoring and responding to their own online brand.

Alan was forthcoming, honest, and appears to want to do the right thing, I posed a few questions to him, his responses in quotes:

What if this was an employee in a remote arm of the company, would it then be ok?

“It’s not really relevant, there are only people that are authorized and not-authorized, even people with the best intentions, may not know what the appropriate position is or the facts, we think that there’s a problem, as we don’t want to be misleading people and there’s a lot of errors what the person is posting even if it was something that had the best of intentions could be misleading.

It’s our perception that social networking is based on honesty, transparency and trust, it’s important that they become forthcoming about who they represent”

This is slap hands on everyone’s hands, Exxon hasn’t really done anything wrong, they were just caught unaware. In fact, the whole Twitter community (myself included, see my write up) has been fooled including this list of brands on twitter.

What message do you want to give to Janet the supposed company representative?

“Be forth-coming about who you are, it’s ok to be in support for or against something, but you should be forth-coming about your identity”

What lessons have you learned about monitoring your brands in social networks?

“We need to be diligent about what is being said about you, by you, and those pretending to be you”

I see a lot of opportunities for Exxon here, it’s clear the community wants to talk to you, you can roll with this by coming face forward:

“We’re going to examine what is going on, and if indeed if there is anything to do, I want to underscore we’re not trying to prevent anyone from going out. There’s lots of opportunities, we want to speak to people, and to learn what people think”

Alan and Exxon employees have a big opportunity at hand –once they’re ready.

Options for Janet

It’s also interesting that Janet tweeted this, just a few hours ago: “btw, @jowyang , thanks for that wonderful piece: http://tinyurl.com/6nol2e”. Janet, I highly recommend that you do one of the following: 1) Turn over the Twitter ID keys to Exxon, 2) indicate that you’re not an official representative. I see that you’re attempting to preserve the brand, but you can be a brand advocate to Exxon without attempting to pretend to be an employee –in fact, you may be hurting the brand. (Update: Aug 3, Janet has deleted that tweet thanking me and continues to pose as an official Exxon representative)

Key Takeaways

Lack of identity confirmation continues to plague the web
Identity is a serious issue on the web, we’ve no great way of confirming true profiles, therefore, going forward, before we can conclude a blog or twitter or Facebook account is official, we need to see trackbacks coming from the corporate site, or contact info and get confirmation.

Companies must monitor their brand
Brands should be monitoring the discussion and instances of their keywords in social networks –failure to do so results in becoming case studies.

An opportunity for the real Exxon to step forward
The power has shifted to those that participate, so while Janet may have achieved momentum by participating, further opportunity lies within Exxon when they’re ready to come forward.

The community (myself included) need to first validate identities
This fourth one, I just added. It was too easy for someone to assume a brand’s identity and we all fell for it, myself obviously. We need to first determine if these are the real employees and validate. I’m exploring some ways to do this, we’ll revisit this topic soon.

Legal and Trademark issues complicate
Update 12 hours later: It’s become clear that even more issues are bubbling up from comments, and the social media club dlist, which I’m part of. For example, in UK there are clear laws (not just guidelines) about being transparent about buzz marketing campaigns, and some are suggesting that Twitter be responsible for being a brand cop, while some say brands should be accountable. Some are suggesting that Janet become the “Scoble” of Exxon while Marshall Kirkpatrick says Exxon should walk completely away from Twitter.

Jeremiah Owyang is …

• Employment: Senior Analyst at Forrester Research
• Blog: Web Strategist
• Twitter: jowyang

• Activity
• Community
• Conversation
• Participation
• Connectedness
• Content

Read the whole post at Dutch Perspective.

Thanks, Communication Overtones for the link.